Software for dental clinics
Your whole clinic
in one system.
From booking a patient to claiming from the insurer.
- Claims to all Czech insurers
- Microsoft Azure, data in the EU
- Web and iPhone app
- Migration from your old system
Why ClinicDent
Modern software that takes the pain out of admin
ClinicDent saves time at reception and in the surgery, keeps an eye on claims for you and gives dentists more room to care for patients.
Clinical notes under control
A signed clinical record can’t be rewritten. Corrections are added as addenda, and the full history is preserved.
AI assistant for clinical notes
From a draft it suggests cleaner wording, insurer codes and billing items — always as a proposal for you to confirm.
Voice charting
Dictate the dental status and periodontal chart during the examination instead of clicking (in Czech) — it works in the mobile app too.
Smart scheduling
Slots are found by procedure, dentist, surgery and shifts, linked to the online booking portal for patients.
Dental chart and treatment plans
A clear view of the dentition and step-by-step treatment plans — printable to PDF for the patient.
Invoicing and cash desk
ComGate payment terminal, instalment plans for treatment plans and an overview of payments in one place.
Electronic consents
Signing with an SMS code right in the system — no printing, scanning or lost paperwork.
Sterilisation records
Cycles and batches traceable down to an individual patient’s treatment, no paper logbook, in line with Czech Decree No. 306/2012 Coll.
Little extras you won’t find elsewhere
Modules
Everything ClinicDent can do
The system covers clinic operations from reception to accounts. Here is a selection; the full breakdown is on the Features page.
Scheduling and calendar
The system finds free slots on its own — based on who performs the treatment, which dentist the patient is registered with and what is actually available.
Module detailsPatient record
One screen from which the dentist sees and does everything — appointments, clinical notes, dental chart, documents, finances and communication.
Module detailsMedical records
Structured clinical notes that lock once signed. Corrections are made by addendum, never by rewriting history.
Module detailsDentition, periodontal chart and prevention
The dental chart as a persistent state that evolves over time — every change has an author and a date.
Module detailsInsurance claims
KDAVKA claims batches (the Czech insurers’ data format) for all Czech health insurers — generated straight from signed clinical notes.
Module detailsInvoicing and cash desk
Invoices are created from uninvoiced procedures across records; the cash book closes the day.
Module detailsOne day
What it looks like at the clinic
The same data flows through the whole day — from booking to billing. Nothing is retyped by hand.
- 1 Morning
Daily overview
Who is on duty today, what’s prepared, which tasks are waiting for me and my colleagues. The waiting-room TV shows the status of the surgeries.
- 2 Reception
Booking a patient
I pick a treatment and the system offers free slots with the dentists who perform it. The patient gets an SMS and a calendar invitation.
- 3 Surgery
Treatment and clinical note
Procedures go into the clinical note with tooth location, the dental chart is updated, and a periodontal chart or treatment plan is added.
- 4 After treatment
Consent and bill
The informed consent is generated with the patient’s data and signed on a tablet. Uninvoiced procedures become an invoice.
- 5 Month end
Insurer claims batch
Signed clinical notes produce batch 81 with 01s claim forms, in your own numbering series, in the format all Czech health insurers accept.
Open and AI-friendly
An open system that AI understands too
No black box: your data isn’t held hostage and the standards are open — which is why AI assistants can work with ClinicDent too. Routine work gets done in a conversation, while patient data stays at the clinic.
Your data, open standards
Your patient register is imported when you join — and we guarantee an export of all data within 14 days, free of charge. Contacts via CardDAV, ICS invitations, claims in the VZP interface format. A public API for connecting your own apps is in the works.
AI in the clinic’s hands
Consents, questionnaires, SMS and translations are prepared by your AI assistant thanks to a public skill. And right in the app, AI can suggest the clinical note including insurer codes — always only as a proposal for you to confirm.
Patient data only on your instruction
Skills work only with placeholders — real details are filled in by ClinicDent at the clinic. AI assistance in the app is optional and runs solely on the clinic’s API key and decision; unless it is switched on, nothing goes to AI.
Roadmap
What we’re working on now
Development is continuous. Here’s what we currently have in progress.
Self-service check-in kiosk
Patients check themselves in on a touch screen when they arrive — reception sees immediately who is here, and the waiting room runs without a queue at the desk.
Public API for connecting apps
An interface for developers: calendar, patient register and operational data for connecting the clinic’s own applications — without access to medical records.
FDAVKA — electronic invoice for claims batches
For insurers that require an electronic invoice with each batch. Payment reconciliation and corrective batches are already supported.
Patient data
Health data needs different protection than invoices
ClinicDent runs on Microsoft Azure in European data centres. Signed records cannot be rewritten, only amended, and every access to a patient record is logged.
More about security and legislation-
Secure, reliable data
Encrypted transfer, record access audit under Czech Decree No. 98/2012 Coll.
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Microsoft Azure
World-class infrastructure and availability
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Data in the EU
Compliant with GDPR and European legislation
Want to see how it would work for you?
We’ll show you ClinicDent on your own processes and walk through migrating data from your current system — claims numbering and the patient register included.